JobsiteBooked for painters
Free estimate at 5. Ghosted by Friday.
JobsiteBooked is job software for painting contractors that gets more free estimates answered and signed. Each one offers three prices, tells you when it's opened and follows up at 2 and 5 days.
- Free trial, no card
- We do the setup
- Month to month
- Cabinet estimate opened 6:45 AM First opened at 10:52 last night
- Walls-and-trim option signed 7:20 AM Deposit paid by card before paint day
- Oak Ave exterior moved 8:10 AM Rain day; Friday's date sent by text
Features for painters
What a painting company runs on
Pick one to see it on an exterior, a kitchen or a cabinet job.
Land the job
Estimates
A cabinet bid sits unanswered for a week. Give three prices, put the extras on as add-ons, and the follow-up texts go out for you.
- Add-ons: second coat, closets, trim removal, each with a price
- Owner-only cost: your margin, hidden from the crew
- In person: signed at their table on your tablet or laptop
Land the job
Online booking
Driving 30 minutes to look at one bathroom ceiling. Homeowners send photos of the rooms and the times that suit them first.
- Request form: photos, good times and how they heard of you
- Estimate visits: booked online into your open slots
- Set prices: a front door or an accent wall, booked online
Land the job
Review requests
Referrals keep you busy, but winter callers pick by Google stars. Each finished job asks the homeowner for a review.
- Next day: an email with your Google review link
- 3 days on: a text nudge
- Your Google review count on the Home screen
Land the job
Marketing
January is slow and the crew wants hours. Offer last year's exterior customers a winter interior slot, by text and email.
- Tags: exteriors, cabinet jobs, one-room customers
- Bulk text: one offer to every tagged customer
- Lead sources: yard sign, referral or Google, on each request
Land the job
Website
Homeowners look for a painter at night, while you clean brushes. We build your website, with estimate booking on it, during setup.
- Built by us, so there's no web designer to pay
- Chat bubble: answered from the app on your phone
- AI front desk: takes the chat after hours and books an estimate visit
Run the job
Scheduling
A rain week pushes three exteriors back. Drag each one to the next dry day, and the homeowner gets the new date by text.
- Two painters, one house: both on the same visit
- Schedule later: sold jobs wait in a list for a date
- Map: the day's houses in order of distance
Run the job
Crew app
Painters call you to ask which color goes on the trim. Colors, sheens and the gate code are in the job notes on their phone.
- Checklist: prep, cut in, two coats, touch-ups
- On my way: the homeowner gets the crew's ETA
- iPhone painters: the crew page in their browser
Run the job
Job photos
Rotted fascia turns up halfway through an exterior. Circle it on a photo and send the homeowner the link before you price the repair.
- Before and after: peeling siding, then the finished wall, tagged by visit
- No signal: photos queue on Android and upload once it's back
- Photo report: a PDF of the finished rooms
Run the job
Time tracking
You priced the house at four days and it took seven. Painters clock in and out of each visit, so you see where the days went.
- Visit notes: wood rot behind the gutter, a third coat on the red wall
- Job profit: those hours at your labor rate, set against the price
- Timesheets: approve the week, then export a payroll CSV
Run the job
Integrations
The color consult is in your calendar but not the crew's. Your Google Calendar syncs both ways, and the crew sees each day's jobs on the crew page.
- Consults and jobs in your Google Calendar, both ways
- Homeowner email in your own Gmail or Outlook
- Zapier: connects the other apps you use
Bill the job
Invoicing
The final bill means digging out the deposit receipt. The invoice comes from the job with the deposit already taken off.
- From the job: the signed rooms plus extras the crew added on site
- Late fee: on overdue invoices, if you choose
- Reminders: an email on the due date, then every 3 days
Bill the job
Payments
'I'll drop a check this week' turns into three weeks. The homeowner pays by card from a text the evening you finish.
- Deposit: paid by card once they've signed, before the paint run
- Bank payments: US homeowners pay straight from their account
- Portal: any open invoice, payable from their login
Bill the job
Expenses
Paint, tape and plastic run over, and nobody adds it up. Each job receipt goes on its job from the office computer, with a photo.
- Lift rental: counted against that exterior
- Receipt photo: kept with the job it paid for
- Job profit: supplies set against what you billed
Bill the job
QuickBooks sync
Your bookkeeper wants every paint job in QuickBooks. Sent invoices and payments flow into QuickBooks Online, and customers sync both ways.
- Set up and connected by us
- No retyping invoices on Sunday night
- Your accountant keeps the books where they are
Bill the job
Reporting
You find out which jobs you underbid at tax time. Job profit shows each job's price against labor, paint and expenses.
- Job profit: revenue less line costs, labor and expenses
- Money owed: each open balance and how old it is
- Sales tax: the total you collected at each rate
Bring them back
Texting & inbox
A homeowner texts a photo of the paint chip while you're on a ladder. Texts, Facebook, Instagram and website chat come to the inbox on your phone.
- Missed calls: one tap to call back, text or start a request
- Business number: calls ring through on the Android app
- AI front desk: answers calls and chat while you're up the ladder
Bring them back
Reminders
The crew arrives and the living room is still full. A text goes the day before at 3:30 PM, and again an hour before.
- On my way: the crew's ETA, so someone's home
- Moved: the new date by text after a rain day
- Estimate visits: a reminder before you drive over
Bring them back
Customer portal
Homeowners ask you to resend the invoice. They log in under your logo to see it, pay it and ask for the next room.
- Invoices, shared files and visit dates under your name
- Card payments and new work requests from their login
Bring them back
Customer list
A past customer calls: same color as last time, please. Each property keeps its jobs and notes, so you have the code.
- Pinned note: color names, codes and sheens by room
- Several properties per customer, each with its history
- Tags: interior, exterior, cabinets
Estimates, seasons, scope
What costs a painter more than paint
The bids that go quiet, the slow winter and the callback over closets.
The 5 PM estimate
Fewer estimates end in silence
You paint until 4, measure a house at 5 and price it at the kitchen table that night. Most homeowners never say no; they just stop answering.
Homeowners send a request with photos of the rooms and the times that suit them. Your estimate gives three prices, from walls only to walls, trim and ceilings. You see when it's opened. If it goes quiet, a text follows at 2 days, then a text and email at 5. They pick an option, sign on their phone and pay the deposit by card.
- Request form: room photos before you drive out
- Viewed: see that the estimate was opened before you call
- Quiet bids: chased by text on day 2, by text and email on day 5
January
Winter work, sold in October
In July you turn work away and run three exteriors at once. In January the phone is quiet and the crew is asking for hours.
In October, send last year's exterior customers a winter interior offer by text and email. Tags pick them out: exteriors, cabinet jobs, one room only. A review request goes out the day after each summer job closes, so winter searches find your name. Jobs you sell in the fall wait on the schedule-later list until you give them a date.
- Bulk text and email: one winter offer to past customers
- Review requests: sent after every job, not just the big ones
- Schedule later: sold jobs parked until you set a date
Six weeks later
Closets in or out, signed before day one
Six weeks after you finish, the homeowner calls: the closets were included, and so was a second coat. The estimate said "paint living room", and you go back for free.
Each room and surface is its own line, with the coats written in. Closets, trim removal and moving furniture are add-ons the homeowner picks or leaves before signing. The crew ticks the scope checklist and takes after photos on the job. On the last day, the homeowner signs off on the crew's phone. Extra work found mid-job goes as its own estimate, signed on the homeowner's phone before you start it.
- Add-ons: closets, trim removal, a second coat, each priced
- Sign-off: the homeowner signs on the crew's phone at the end
- Extra work: its own estimate, signed before you do it
Sell January's interiors before the leaves drop
Every past customer goes on your list during setup, ready for a winter offer. Month to month, cancel any time.
What contractors say
Tom R.Painting company 7 a.m.calls stoppedMy crew opens their phone and sees the whole day: addresses, notes, what to load. The 7 a.m. calls stopped.
Luis M.HVAC service Every seasontune-ups rebookedTune-up customers get put back on the schedule every season, and I don't lift a finger.
Carlos S.General contractor 40 → 150Google reviews in a yearWe went from 40 Google reviews to over 150 in a year, and nobody had to ask a customer by hand.
Mike D.Remodeling contractor Halfsigned before I'm homeI used to write estimates at the kitchen table at night. Now I send them from the truck, and half get signed before I'm home.
Dave P.Handyman Zeromissed callers left waitingIf my phone rings while I'm on a ladder, the caller gets a text from my business number before I climb down. Half the time they've picked a slot by then.
Jake K.Flooring installer From a textinvoices paidCustomers pay the invoice from a text before we've finished loading the truck.
Why painters switch
What stops coming out of your pocket
The free trip back
The signed scope and after photos are on the job, so closets that weren't in the price stay out.
The evening drive for nothing
Homeowners send room photos and good times with their request, so you see the job before you go.
Paint bought on your card
Once the homeowner signs, a deposit button appears, and it's paid by card before you buy a gallon.
What painters ask before switching
What do painters use for quotes and invoices?
What software should a solo painting business use?
How do I follow up on a painting estimate without being pushy?
Does it work with QuickBooks for a painting company?
Is there an app my painters can use, even if they aren't tech savvy?
What does it cost, and can I try it free?
We do the setup
Fewer evenings on estimates that go nowhere.
We do the setup: your services and prices, your customers, each crew member's personal link to the crew app, and your website. You keep painting.
- Free trial, no card
- Month to month, cancel any time