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JobsiteBooked
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Bill the job

Jobs kept you busy. Which ones made money?

JobsiteBooked's job costing software for contractors sets each job's receipts, parts and crew hours against what you charged. You see every job's profit to the dollar before you bid the next one.

  • Each job receipt saved with its photo and category
  • Crew hours counted at your labor rate, visit by visit
  • Profit and margin on every job, never shown to your techs
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JobsiteBooked's Expenses list for October: each receipt with its photo, its job and a category like Materials or Fuel.
Phone showing a furnace and AC replacement job: $4,216 profit, 37% margin, costs and crew hours, with three visits.

Where it sits

Expenses sits in Bill the job

  1. Land the job

    Online booking · Estimates · Review requests · Marketing · Website

  2. Run the job

    Scheduling · Crew app · Job photos · Time tracking · Integrations

  3. Bill the job

    Invoicing · Payments · Expenses · QuickBooks sync · Reporting

  4. Bring them back

    Texting & inbox · Reminders · Customer portal · Customer list

Expenses

Costs that never make it onto the job

The underbid house, the parts used on site, and the bills for subs.

  • The next bid

    Know what each job left you

    You priced the house at four days, and it took seven. You find out the job lost money at tax time, after you've bid three more like it.

    At the office computer, each job receipt goes on its job with a photo, the amount and a category. Clocked crew hours count at your labor rate. The job shows what you charged, every cost, the profit and the margin.

    • Profit: what you charged, less every cost
    • Margin: shown on each job
    • Labor: each visit's clocked hours at your rate
    A finished AC install's money: $6,770 charged, parts, permit and labor taken off, $2,272.80 profit at a 34% margin

  • Parts on site

    Parts used on site, costed on the job

    The tech uses two fittings and a shutoff from the truck, and nobody writes them down. You paid for them, and neither the invoice nor the job shows it.

    The tech adds each part on their phone from your price list, while still at the job. On a fixed-price job or one invoiced after each visit, it goes on the bill. The cost you set counts against the job's profit. Your techs never see that cost.

    • Parts picked from your price list on the crew's phone
    • On fixed-price and per-visit invoices, costed on the job
    • Owner-only: cost and profit hidden from techs
    A tech's phone listing the parts used on a visit, with a price-list search and a hot surface igniter just added.
    Part added from the price list

  • Subs and bills

    Each sub's bill filed on its job

    You paid the framer Monday and put the lumber on your card, but the homeowner pays next week. With three jobs open, you can't tell which one is carrying the others.

    Enter each bill on its job from the office computer. The framer goes under Subcontractor, the lumber under Materials, the permit under Permits. Each open job's profit moves as the costs go in, so a thin job shows while it's still running.

    • Six categories: materials, equipment, fuel, subcontractor, permits, other
    • A receipt photo kept with each one
    • Profit updated on every open job
    One AC install's costs grouped by category, each with its receipt photo, the electrician's $650 bill open beside them.
    Job costs by category
Deck builder standing on a new composite deck with the railing half built

Composite decks kept my crew the busiest. Once receipts and hours went on each job, I saw they paid the least.

Dan V.Deck builder

How it works

How the costs add up per job

  1. Add receipts

    Add each receipt to its job from the office computer, photo attached.

  2. Count the work

    Crew clock-ins and parts from your price list land on the same job.

  3. Read the profit

    Open the job for its profit and margin before you price the next one.

Related features

What feeds a job's numbers

Questions about job costs

What does job costing mean?
Job costing is adding up everything a job cost you and setting it against what you charged. In JobsiteBooked, each job adds up its line costs, crew labor and expenses for you.
Can I log an expense against a specific job?
Yes: every expense belongs to one job, with its date, amount and category. You enter it from the office computer, and it counts toward that job's profit.
Can I attach a photo of the receipt?
Yes: each expense keeps its receipt photo, added when you enter it on the office computer. Open the job later and the receipt is there.
Can I see my profit on each job?
Yes: each job shows its revenue, line costs, labor, expenses, profit and margin. Only you, and anyone you let see costs, can open those numbers.
Does my crew's time count in the job cost?
Yes: every clocked visit counts at your labor rate. When a job runs a day long, the extra labor comes off its profit.
Contractor checking the day's jobs on a tablet in the workshop before heading out

We do the setup

Bid the next job knowing what this one made

We do the setup: your services and prices, your customers, each crew member's personal link to the crew app, and your website. Your first job receipt can go on a job the day you start.

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